Case Study - Integration of MoySklad service with Webasyst Shop-Script for Na Ostrie Klinka store

1. Challenge

An online store specializing in the sale of knives, sharpening tools, and outdoor goods faced problems in inventory accounting and order processing. The task was to integrate the MoySklad service for automating warehouse accounting and synchronizing data on products, stocks, prices, and orders with the online store on the Webasyst CMS Shop-Script platform.

Main problems:

• Inefficient management of product stocks in the warehouse.
• Delays in order processing due to errors in product accounting.
• No automatic synchronization of data between the accounting system and the online store.

2. Approach

To solve the tasks, integration with the "MoySklad" service was chosen via the Full MoySklad API Integration plugin. This plugin allows synchronizing the online store on the Webasyst platform with the "MoySklad" accounting system using API, ensuring automatic exchange of data on products, orders, and stocks. The plugin fully automates the process, eliminating the need to manually update data.

You can learn more about the plugin here.

2.1. Implementation Goals:

• Automated inventory tracking: integration with "MoySklad" for automatic updating of stocks, prices, and product data in real time.
• Integration with the online store: synchronization of products, orders, and supply data between "MoySklad" and the online store on the Webasyst platform.
• Faster order processing: improvement of order processing processes and acceleration of product shipment.
• Improved customer service: providing up-to-date information on product availability and delivery times for customers.

2.2. Implementation Stages:

1. Analysis of Current Processes

At the first stage, an analysis of the current state of the online store's business processes was carried out:

• Lack of automatic synchronization between the online store and the product accounting system.
• Difficulties with updating information on product availability and processing orders in real time.

Basic needs were identified:

• The need for automatic updating of product stocks.
• Synchronization of data on orders and prices.
• Simplification of order processing and supply processes.

2. Plugin Selection and Preparation for Implementation

To solve the tasks, integration via the Full MoySklad API Integration plugin was chosen, which works via API and ensures full data exchange between the online store on Webasyst and the "MoySklad" system. The plugin allows automatically synchronizing products, stocks, prices, and orders between the two systems, which significantly speeds up processes and eliminates errors.

Learn more about the plugin at the link: Full MoySklad API Integration.

3. Plugin Installation and Configuration

The integration process included several steps:

• Plugin installation on the Webasyst CMS platform.
• API connection setup between Webasyst and "MoySklad". API account data obtained from the "MoySklad" interface was used for this.
• Synchronization configuration: setting up automatic updating of product stocks, prices, orders, and delivery statuses between "MoySklad" and the online store.
• Connection testing: checking the correctness of data synchronization to ensure that all products, prices, and orders are updated correctly.

4. Employee Training

After successful plugin configuration, a training session was held for employees who will work with the system:

• Training on working with the plugin interface to monitor synchronization.
• Basics of working with reports and analytics from "MoySklad".
• Instructions on processing orders and managing products via Webasyst.

5. System Testing

Before the full launch of the system, tests were conducted to verify:

• Correctness of synchronization of stocks and product data.
• Tracking orders and their statuses in real time.
• Updating data on supplies and product availability.

6. Launch and Support

After successful testing and staff preparation, the system was launched into operation. Technical support was provided during operation to resolve arising questions and settings.

2.3. Results:

• Automated stock accounting: the "Full MoySklad API Integration" plugin provided automatic updating of product stocks in the warehouse, which significantly increased accounting accuracy.
• Reduced errors: synchronization of data on products, prices, and orders between "MoySklad" and the online store eliminated errors in placing and processing orders.
• Faster order processing: thanks to the automation of the stock and order update process, the time for processing and shipping goods accelerated.
• Improved customer service: up-to-date information on product availability in the warehouse allowed for faster informing of customers about delivery times, which increased their satisfaction.
• Logistics optimization: the "MoySklad" system allowed for better tracking of product movement, improving purchasing and supply processes.

3. Conclusion

The implementation of the Full MoySklad API Integration plugin in the online store on the Webasyst CMS platform significantly improved the processes of product accounting and order processing. Automation of stock updating and data synchronization between the online store and the "MoySklad" system accelerated processes, lowered the number of errors, and increased data accuracy. As a result, the store was able to improve the quality of customer service, increase warehouse operation efficiency, and reduce operational costs.