Case Study - Migration of Yandex 360 corporate email to ypsilon.ru hosting email

Task

The Ypsilon company has corporate email on the Yandex 360 platform, and it was decided to migrate mailboxes to hosting email hosted on the ypsilon.ru domain. The goal is to reduce costs for Yandex 360 services and improve control over corporate email.

Execution Stages

1. Preliminary Preparation

• Determining the list of mailboxes to be migrated.
• Checking the relevance of data on the current Yandex 360 email, including emails, settings, and rules.
• Preparing the new email infrastructure on the hosting.

2. Hosting Email Server Setup

• Choosing a suitable email service on the hosting to create mailboxes.
• Creating the necessary mailboxes on the hosting.
• Setting up MX records for correct email routing to the server.
• Checking email operation: sending and receiving test emails.

3. Mailbox Data Migration

• Using IMAP to migrate old emails from Yandex 360 mail to the email system on the hosting.
• Verifying the success of transferring all emails (including attachments) and signatures.
• Migrating contacts and calendars if necessary.

4. Domain Record Migration

• Updating DNS records for the ypsilon.ru domain so that mail is directed to the new mail server.
• Setting up SPF, DKIM, and DMARC records to improve protection against spam and phishing.

5. Testing

• Conducting tests on each of the new mailboxes: sending and receiving emails, checking the operation of auto-responders, folders, and filters.
• Ensuring correct synchronization settings with email clients (e.g., Outlook, mobile devices).

6. Employee Information

• Preparing notifications for employees about the email migration and changes significantly email client settings.
• Providing instructions on setting up new email accounts on devices.

7. Monitoring and Troubleshooting

• For several weeks after the migration, it is necessary to monitor email operation and eliminate possible errors and malfunctions.
• Regular checking of logs and mail server performance.

8. Final Yandex 360 Disconnection

• After completing the transfer of all data and setting up new mailboxes, disconnecting corporate email on Yandex 360.
• Deleting accounts and verifying that mail no longer arrives at old mailboxes.

Result

The company successfully migrated all mailboxes to hosting email with the ypsilon.ru domain. Savings on Yandex 360 subscription, improved flexibility and control over hosting email services, as well as no data loss during the migration process.

Conclusion

Migrating corporate email to hosting email is an effective solution for companies wanting to reduce costs and gain more control over their email infrastructure.